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Executive Assistant & Board Liaison

Organizational Summary:

Playwrights Horizons is a theater committed to the advancement of bold and visionary playwrights. We carry out our mission through the development and production of daring new work and the education of future theatermakers. 

Reports to:

Managing Director

Position Summary:

Playwrights Horizons, an award-winning off-Broadway theater located in the heart of Manhattan, is seeking an enthusiastic Executive Assistant who will play an vital role in supporting our incoming Managing Director, Casey York. The ideal candidate will be detail-oriented, organized, and comfortable with maintaining discretion in a dynamic, innovative, vibrant and fast-paced environment.

Executive Assistant Responsibilities: 

  • Provide administrative support for the Managing Director, including crafting and refining emails, memos, and communications that keep things flowing smoothly; 

  • Coordinate meetings, manage appointments, and navigate the Managing Director’s calendar with finesse and discretion;

  • Create and polish documents, reports, and presentations to support the Managing Director;

  • Assist with tracking expenses and submit monthly reports with precision;

  • Assist in maintaining communications between the uptown administrative offices and Playwrights Downtown including the Playwrights Horizons Theater School affiliated with NYU; 

  • Routinely perform a wide variety of administrative support duties including printing, mailing, copying, filing, etc;

  • Tackle other duties and projects as assigned from time to time, including supporting other departments and colleagues as needed;

Board Liaison Responsibilities: 

  • Update and maintain important institutional and Board records;

  • Maintain communication with the Board members individually and as a group, including regular updates and other outreach as needed;

  • Manage the logistics for all virtual and hybrid Board and Committee meetings including scheduling, material preparation, room set-up and other meeting details;

  • Attend frequent Board and Committee meetings and take diligent minutes and implement all Board-related tasks including tracking attendance, overseeing onboarding of new members, drafting correspondence, and other duties as assigned; 

  • Serve as the primary point of contact for Board Member ticket requests, ensuring prompt and accurate responses. Additionally, act as backup for patron and donor ticket requests;

  • Perform other duties as assigned by the Managing Director

Qualifications: 

  • Passion for theater and live performing arts;

  • Prior training or experience as an assistant or coordinator in an office environment (or transferrable/equivalent), and skilled at retaining new information quickly;

  • Excellent organization and time-management skills and fluidity in scheduling and correspondence with people of different cultures and backgrounds;

  • Proficient computer skills, comfortable using Slack, Zoom and the Google Workspace;

  • Strong writing, copy editing, and proofreading skills;

  • Interest in fundraising and improving systems;

  • Ability to maintain confidentiality and exercise discretion;

  • A positive-thinker with a proactive work ethic who is able to anticipate the needs of others and “manage up”; 

  • Comfortable with a hybrid work environment, able to work 3+ days/week in midtown Manhattan office, and able to work some nights and very occasionally on weekends;

Compensation: 

Playwrights Horizons offers a comprehensive benefits package including 10 days (two weeks) of vacation, four personal days, and 10 sick days. Employees have access to individual medical, dental, and vision coverage, with various plan options available through Oxford Health Plans. Playwrights Horizons partially subsidizes health and dental insurance and provides vision insurance at no charge to employees. Our benefits package further includes life insurance policy, a 403b retirement plan, and flexible spending accounts for medical, dental, and dependent care expenses. Other perks include a health reimbursement account, Transitchek for transportation expenses, and complimentary and staff-rate tickets to our productions. 

Salary: $50,000

Values Statement: 

Playwrights Horizons is committed to building a more just future for everyone -- particularly those from historically oppressed communities, by employing a broad spectrum of voices that will enrich the quality and vitality of our work. Playwrights Horizons is an equal opportunity employer that has a strong institutional commitment to uprooting all systems of oppression by demonstrative equitable and inclusive practices. 

The organization is interested in receiving applications from people of all races, sexual orientations, gender identities, ages, classes, religions, and people with disabilities.

The facilities at Playwrights Horizons are fully accessible and ADA compliant.

To Apply: 

Please email a cover letter and resume as pdf to Jobs@phnyc.org with the job title & your name in the subject line. No phone calls please.